Van Sales Software for Philippine General Trade
Van sales software runs the whole van selling day in one mobile app. Reps load stock onto the van, sell and invoice at the sari-sari store or wholesaler, print the bill and collect payment. Returns are taken on the spot, and stock and cash reconcile at day end. BeatRoute adds van sales management for brands: the Order AI Agent prioritises the SKUs each outlet will take, and every beat and must-sell target is tracked per route.
Built for van-based retail sales and distribution
Designed for offline, low and no-connectivity environments
Quick invoicing, secure collections, and real-time reconciliation
⊢Trusted by Philippine brands like San Miguel and Monde Nissin⊣
The missing 20%
Every van route should deliver full revenue potential
Our primary research reveals a consistent gap in van sales performance. Even though vans are on the road every day, brands are only able to realize 80% of their total revenue potential.
This happens because routes are not fully optimized for demand, the right SKUs are not always prioritized during the trip, and execution breaks down across invoicing and inventory in real time.
As a result, a significant portion of sales potential is lost, even though the field force remains active throughout the day.
This is where BeatRoute comes in. It moves van sales beyond activity tracking and fragmented execution by aligning every route to demand, ensuring the right SKUs are prioritized at the right store, and enabling real-time execution across invoicing and inventory. The result is consistent execution on the ground and higher revenue realization from every van route.
- The van ran the full route. Why did the revenue come back short?
- Which SKUs should have gone out on this load, and did they?
- How much cash is on this van right now, and against which invoices?
- What happens to all of this when the outlet has no signal?
Activity tracking answers none of those, because in every one of them the van was moving.
Capabilities
What van sales software has to do
Load the van against demand, let the rep sell, invoice and collect at the counter with no signal, then find out which routes are leaving revenue behind.
Load the van against demand
Our van sales software helps you decide what goes out on each trip, at which price and on whose credit, so the load matches the route rather than the last one.
Know the outlet before the van pulls up
Stores are onboarded with profiling and verification rather than added as a name
Stop sending out stock the route cannot sell
Load limits and credit limits are set per stock issue
Give the van a route someone can be held to
Route planning runs on geo-tagged beat plans, so adherence on every delivery route is a fact rather than a claim
Let the outlet choose when it wants delivery
Reps schedule the delivery date against the issued order
Measure the trip on more than distance covered
KPIs are defined for orders, sales value and coverage
Get the van loaded without a paper indent
Reps request and issue stock in the app, repeat the last issue, or issue against a supply order
Sell, invoice and collect at the counter
Our van sales app helps the rep close the whole transaction at the outlet, with no signal and no paperwork to key in later, and keeps van stock and cash correct as it happens.
Know the route was actually run
Visits and route adherence are tracked by GPS against the beat plan
Close the delivery at the counter
Stock is collected and delivery marked against the customer on the spot
Invoice in the outlet with no signal in it
Invoices generate and print at the outlet, fully offline, and sync when the vehicle is back in range
End the day with stock and cash already agreeing
End-of-day payment and stock reconciliation run through the app rather than at the depot
Take the money in whatever form the outlet has it
Cash, digital payment and cheque all link to their invoice, including partial payments and outstanding amounts
Keep van inventory true as the day goes
Van stock auto-updates after every sale and sales return, and unusable product is written off in the app
Find the routes leaving revenue behind
Our van sales software helps you compare routes and reps on what they realised rather than what they covered, and see where the schemes and the must-sell list actually landed.
Compare routes on what they realised
Dashboards read by rep, route or region rather than as one field number
Build the view your category team asks for
Custom dashboards run at brand, SKU or channel level
Find out what the returns are really costing
Customer returns analyse by SKU, quantity and value
Know whether the must-sell list reached the counter
MSL and FSL compliance measure per outlet and per route
Get told where execution is breaking down
BeatRoute Copilot surfaces execution gaps and trends rather than waiting to be queried
Retire the scheme that never moved volume
Scheme and promotional performance analyse across routes and SKUs
We needed tools that would help our salespeople cover more stores efficiently. With BeatRoute's routing and SFA solutions, we managed to triple our coverage in three years. The tools are robust, even in remote areas with poor connectivity. It's been a great experience working with the BeatRoute team.
Why you should choose BeatRoute over van activity tracking
Resources
Relevant resources
Van sales, route coverage and general trade execution, written for how the Philippine trade actually buys.
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Read moreFrequently Asked Questions
What is van sales software?
Van sales software is a mobile app for ready-stock selling from a vehicle. The rep loads stock onto the van, visits sari-sari stores and wholesalers on a planned route, sells and invoices on the spot, collects payment, takes returns and reconciles stock and cash at day end. A delivery app moves boxes. Van sales software sells: it tells the rep what each outlet should buy and draws down van stock per sale.
What does a van sales day look like in BeatRoute?
It runs in six steps. Load-out: the rep requests and issues stock in the app within load and credit limits. Route sales: the rep follows a geo-tagged beat plan while the Order AI Agent proposes the SKUs each outlet will take. Invoicing: the invoice is generated and printed at the counter with outlet pricing and schemes applied. Collection: cash, digital payment or cheque is linked to its invoice. Returns: sales returns and unusable stock are recorded against the van. End of day: stock and cash reconcile in the app, not at the depot.
Does the van sales software work offline?
Yes. Selling, invoicing, stock counts and collections all run on the device with no signal, and sync when the network returns. Provincial dead zones never cost a transaction.
How does it control van inventory?
Stock loads against the route in the morning, and every sale draws it down live. Reconciliation is automatic, so shortages surface the same day, as numbers. Stock and pricing sync with your ERP or DMS, and closing van stock is matched against it at the end of the trip. Anything captured offline syncs once the van is back in range, so no one keys in paper.
Can van sales run alongside pre-sell routes on one platform?
Yes. Van sales, pre-sell reps and distributor deliveries share one outlet universe and one set of numbers, on one platform.
Does it handle cash collections safely?
Yes. Reps collect cash, digital payments or cheques at the outlet, and each collection is stamped to its invoice with amount, outlet and time. Partial payments link to their invoice too, and outstanding amounts stay tracked against the customer as pending. Settlement runs on records, so the day's cash is matched to what was billed before the van returns.
Can I see stock at the distributor, the shop and in the van?
Yes, BeatRoute tracks stock across all three legs of the channel. Distributor stock updates as goods are received and billed out. Shop stock is captured by the salesman during the visit, so you know what is sitting on the shelf before the next sales order is taken. Van stock reconciles at the end of the trip against what was loaded and what was sold. That end-to-end view is what separates a real DMS from an order-taking app.
Which brands use BeatRoute to run their routes?
In the Philippines, brands such as San Miguel and Monde Nissin run on BeatRoute. In the region, Perfetti Van Melle Indonesia tripled its store coverage in three years with BeatRoute's routing and SFA tools, including in remote areas with poor connectivity (read the Perfetti Van Melle Indonesia case study).
What does it take to go live with van sales software?
Setup covers the ERP or DMS connection for stock and pricing, load and credit limits per stock issue, geo-tagged beat plans, and outlet-level pricing and schemes. Reps then work from the mobile app, which runs offline from the first trip, provincial routes included.